Napier Platform – Privacy Policy

Last updated: December 19, 2025

Your privacy matters to us. This Privacy Policy explains what information we collect, how we use it, and the choices you have when using the Napier Platform.

1. Who We Are

Napier is a platform that helps family and community groups save, lend, and invest together. We store and process information so that your group can track contributions, loans, slots, meetings, and decisions in an organized way.

2. Information We Collect

We collect different types of information depending on how you use the platform:

a) Information you provide directly
  • Group details (group name, type, description, location).
  • Contact details when starting a group (name, email, phone).
  • Member information (names, contact details, status, sponsorship, roles).
  • Financial records related to contributions, loans, slots, and investments.
b) Technical information
  • IP address used when submitting group requests or logging in.
  • Basic device and browser information for security and performance.
  • Timestamps of key actions (logins, approvals, changes).
c) Verification data
  • Email verification status and temporary verification codes (OTP).
  • Optional audit logs of group decisions and approvals (for transparency).
3. How We Use Your Information

We use your information to:

  • Register and manage groups on the Napier Platform.
  • Support member registration, slot ownership, and role assignment.
  • Record contributions, loans, and investment activities for your group.
  • Improve platform usability, reliability, and security.
  • Send important notifications such as verification emails, alerts, or approvals.
4. Legal Basis & Consent

By using the platform, you agree that we may process your data to provide the services your group needs. When you submit the group signup form, you also confirm that:

  • You are authorized to share the contact information provided.
  • You have the necessary consent from people whose data you submit.
5. How We Share Information

We do not sell your personal data. Information may be shared only in the following ways:

  • With other authorized members and leaders inside your group.
  • With service providers that help us send emails or host the platform (under confidentiality agreements).
  • If required by law, or to protect the rights, safety, or integrity of the platform or its users.
6. Data Security

We take reasonable technical and organizational steps to protect your data from loss, misuse, or unauthorized access. These steps may include:

  • Access control for administrators and group leaders.
  • Audit logs for sensitive actions.
  • Regular review of system security and error logs.

However, no system is 100% secure, and we encourage you to use strong passwords, limit who has admin access, and report suspicious activity immediately.

7. Data Retention

We keep data for as long as it is needed to:

  • Operate your group’s records (members, contributions, loans, slots).
  • Comply with legal, accounting, or reporting obligations.

If a group is fully closed or requests removal, some data may still be kept in anonymized or aggregate form (for statistics and platform learning), but personal identifiers can be removed where appropriate.

8. Your Rights & Choices

Depending on your role and local regulations, you may:

  • Request a review or update of your personal details.
  • Ask your group admin or Napier support to correct inaccurate information.
  • Raise concerns about how your data is being used within the group.
9. Cookies & Session Tracking

Napier may use basic cookies or session IDs to:

  • Keep you logged in securely.
  • Protect against cross-site request forgery and similar attacks.
  • Support features such as flash messages and group selection.

These are functional cookies and are primarily used to make the platform work properly.

10. Third-Party Services

The platform may integrate with email providers, cloud hosting, or analytics tools. These services are selected carefully, and we take steps to ensure they handle data responsibly and securely.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the “Last updated” date at the top of this page. Continued use of the platform means you accept the updated version.

12. Contact Us

If you have questions, concerns, or requests related to your data, please contact:

Email: support@napier.ke
Phone: +254 722 592 153

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